New England Swimming 13 –19 Age Group Championships

Zeigler Center, MIT, Cambridge MA

Hosted by North Shore Swim Club March 1-4, 2012

                                                                                                            Sanctioned by New England Swimming: NE-12-28 TT


Event List & Warm Up /Start Times

Entry Cover Sheet

Hytek Event File for Team Manager (Reposted 1/19/12)
 

Meet Director: Dan Warner (978-852-3985) nssc1@aol.com

Meet Referee: Larry Thomas

Administrative Referee: David Saunders, Bill McElhiney

Entry Chairperson: Dan Warner (978-852-3985) nssc1@aol.com

Clerk of Course: Mariella Allard: mariallard@comcast.net; 508-633-8821

Meet Web Site: northshoreswimclub.com

MEET FORMAT: The meet will be conducted in a trials/finals format. In the evening there will be 4 heats: two 13-14 year old heats and two 15-19 year old heats. The top 20 swimmers in each event will return at night. The relays will be conducted as timed finals. The top heat of (10) women and (10) men in the 1650 Free will be swum at finals. Note: 13 year olds and 14 year olds have separate qualifying times but the events will be swum and scored with both ages together.

SITE: The MIT Competition Pool at the Zesiger Center is two 25 yard competition courses with seven-foot-wide lanes and non-turbulent lane lines and a separate 6 lane 25 yard warm-up and warm down pool. Depth of start and turn end approximately 7 feet deep. Timing Systems are Fully-automatic Colorado Time System with touchpad’s and electronic display for both pools. The facility provides spectator gallery seating for approximately 400. The pool is located inside the MIT Zesiger Center, 120 Vasser Street, Cambridge, MA 02139.

COURSE: Two courses with 10 lanes and 9 lane 25 yard (SCY) competition pools during the prelims. Short course yards (25 yards). The competition courses have been certified in accordance with 104.2.2C (4), copy of such certification is on file with USA Swimming.

RESERVE THE RIGHT TO MAKE CHANGES: Once a meet is sanctioned, changes can be made to the meet invitation before the meet, only with the approval of the Technical Chair, Mariella Allard. If changes need to be made once the meet begins, the Meet Committee will make the decision, after consulting with the Technical Chair, and will present it to the coaches at a coaches meeting.

MEET COMMITTEE: The meet committee will be made up of the Meet Director, Meet Referee, The Age Group Chair, another coach and one athlete. The five members shall be from separate teams.

ADAPTED SWIMMING: Any current athlete members of USA Swimming with a disability, as defined by USA Swimming Rules and Regulations, may enter this meet if they have the qualifying times. If modifications to USA Swimming rules are necessary then the coach or athlete must notify the meet referee and meet director of any disability prior to competition

WEATHER PROTOCOL: If weather or facility conditions make it impossible to follow the original timeline of events, the Meet Director and Meet Referee have a right to make changes to the meet sessions. The Meet Director will notify the teams of the changes with as much notice as possible. Cancellation of the meet, or session, is a decision of the Meet Director, Meet Referee and the Meet Committee.

CUT PROTOCOL: If a session is over-subscribed, the following changes will take place in the meet format: 1) Relays will be cut to 1 relay per team. 2) Relays will be cut to 1 per team mixed age. Clubs will be notified of all changes by Monday, February  27, 2012.

EVENTS: See attached list.

ELIGIBILITY: All contestants must be 2012 New England Swimming registered athletes. All swimmers must be registered before the entry is submitted. Teams that enter unregistered swimmers will be subject to a fine of $100 per unregistered swimmer. New England teams entering the meet are required to check their entries with the online registration check tool on the New England Swimming web site (http://www.neswim.com/tools/registration.html) Age eligibility is determined by the age of the swimmer the first day of the meet and must be shown on the entry form.

Any swimmer who is entered with incorrect swimmer information, or an incorrect or no ID, or is unregistered, will be scratched from the meet until corrections are made.

Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement.

ENTRY INFO & FEES:

Qualification period: March 3, 2011 - February 26, 2012.  

Seeding order: SCY, LCM, SCM.

Entry Fees: $7.50 for individual events, $25 for relay events (add $0.50 for non-electronic entries).

Swimmer participation fee: $10 per swimmer (including relay only swimmers)

New England Travel Surcharge: $2 per swimmer (including relay only swimmers)

Entry Fee Payable To: North Shore Swim Club

Regular Entry Deadline: Tuesday, February 21, 2012 by 11:59 PM. 

Any club that sends a late TEAM entry is subject to a $100 fine, if the entry is accepted. The decision to accept the entry is the sole discretion of the Meet Director.

Entry Limits: A maximum of three (3) individual events per day (including time trials) and a maximum of nine (9) individual events in the meet (not including time trials). Swimmers may enter as many events as qualified for, but must scratch down in order to meet entry limits.

ENTRY INFORMATION: All entries, hand written, or emailed, must be received by Tuesday, February 21, 2012 by 11:59 PM. Email entries with a standard HY3, SD3 or CL2 data file of your team’s entries attached are encouraged, provided a hardcopy of the proof of times entry report, with a signed entry cover sheet, must arrive on or before Tuesday, February 28, 2012 by 5:00 PM. An entry will NOT be accepted without the payment. No fax entries will be accepted. All checks should be sent by US Postal Service certified mail, or hand delivered. Please check the "no signature required" box on overnight deliveries. All hand entries must be typed or legibly printed and must include all swimmer's USA Swimming numbers and ages. Send payment and cover sheet with liability release signed to NSSC, 19 Fenley Road, Gloucester, MA 01930. One check for entries, swimmer participation fee and travel fund surcharge should be made payable to North Shore Swim Club. Direct all entry questions to Dan Warner 978-852-3985, nssc1@aol.com. New cuts and updated times will be accepted up until Monday, February 27, 2012 by 9:00 PM.

RELAYS: All relays will be swum as timed finals in the evening sessions, except the 200 yard medley relay which will be swum as timed finals in the Friday morning prelims. A team may enter relays according to the number of swimmers per sex entered in individual events with a maximum of 2 relays per team per event, both of which may score. The 800 free relay will be limited to 2 entries per team. The 800 relay can either be age 13-14, 15-19 or mixed ages.. Relay only swimmers must also pay the $10.00 participation fee and the NES travel surcharge of $2.00.

All relays must be positively checked in before the end of the prelims session the day of the event except the 200 Medley relay which must be checked in by 6:30 PM the night before.

Relay cards must be turned in by 7:00 PM to the clerk of course the day of the event. Relay name or order changes may be done at the clerk of course table until the heat is called

Relay-Only Swimmers: Relay-only swimmers are allowed based on the number of qualifying athletes per age group and gender:

0 qualifying athletes = 0 relay-only swimmers

1 qualifying athlete = 3 relay-only swimmers

2 qualifying athletes = 2 relay-only swimmers

3 qualifying athletes = 1 relay-only swimmer

4 or more qualifying athletes = 0 relay-only swimmers

TIME TRIALS: Time trials are $10.00 for individual events and $25 for relays. Time Trials will be offered on (Friday, Saturday, Sunday evening during the finals session in the scoreboard pool).

In order to participate in time trial, swimmers must be entered into the 13-19 age group championship meet in individual events or as a relay only swimmer. Time trial sign ups will be Friday, Saturday and Sunday morning from 9:00 AM - 12:00 noon at the clerk of course table. Friday time trials will include: Friday events only, Saturday time trials will include: Saturday events then Friday events, Sunday time trials will include: Sunday events, then Saturday events and then Friday events. All events except the 1000 free and the 1650 free will be offered in time trials. Time trials will run approximately 90 minutes starting 15 minutes after the beginning of the Finals session. Time trials will conclude before the end of session relay regardless of remaining swims. Swimmers who do not get to swim will be reimbursed. Swimmers are reminded that they are only allowed to swim in a maximum of 3 individual events per day including time trials. All time trials must provide their own timers with their own watches. Time trials will only be available for swimmers in the meet.

DISTANCE EVENTS: The 1000 Free and 1650 Free are timed finals. These events will be combined age groups that are seeded by time. Both events will be swum fastest to slowest. The fastest heat of 10 women and 10 men, regardless of age, in the 1650 Free will swim at the beginning of the final session on Sunday. All of the other heats will be conducted during prelims. These events will be scored separately.

The 500 Free and the 400 IM will be seeded in an A and B flight format: there will be 5 heats in each A flight. It will be swum slowest to fastest with the women’s event first, followed by the men’s event. The B flight will be swum fastest to slowest, alternating heats of women and men. All swimmers in the B flight must provide at least 2 timers. Both of these events will follow the scratch rules below:

 The 500 Free and 400 IM will NOT be positive check-in events: the swimmer must be scratched according to individual event guidelines.

All swimmers in the B Flight of the 400 IM and 500 Free, and in the 1000, and 1650 Free must provide at least 2 timers with watches and 1 counter for their swims during prelims.

SCRATCHES: Scratch forms will be located at the clerk of course table on deck. Scratch deadlines for Friday, Saturday and Sunday are 6:30 PM the night before the next day of trials.

SCRATCH DEADLINES:

Thursday, 4:45pm: Positive check-in for Thursday distance events (1000 freestyle) and 800 Free Relay.

Thursday, 6:30pm: All Friday events including the 200 Medley Relay. Scratches for Friday events may be done at the clerk of course table on Thursday or can be made via telephone to Mariella Allard: 508-633-8821 until Thursday at 6:30pm.

Friday AM, Positive check in for 400 Free Relays before end of prelims.

Friday, 6:30 PM All Saturday events.

Saturday AM, Positive check in for 200 Free Relays before end of prelims.

Saturday, 6:30pm: All Sunday events except 1650 freestyle.

Sunday, 9:00am: Positive check-in for Sunday distance events (1650 freestyle).

Sunday AM, Positive check in for 400 Medley Relays before end of prelims.

POSITIVE CHECK IN: All 1000, 1650 Freestyle swimmers and all relays must confirm their intention to participate with a positive check-in for those events. Failure to check-in will result in a swimmer or relay not being seeded in the event. Swimmers seeded in the finals heat of the 1650 Free may request that the Clerk of Course seed them in the prelims heat. Any such requests must be made prior to the deadline for positive check in and are dependent upon finding a swimmer to fill their place.

SPECIAL SCRATCH NOTES:

1. Coaches and swimmers are expected to understand the scratch, verification and relay rules before the meet begins.

2. Any swimmer who fails to compete in an individual event heat in which he/she is entered and has not been scratched will be barred from further competition for that day, including relays and time trials. The swimmer will also be automatically scratched from the following day’s events unless the clerk of course has been notified of the swimmers intention to compete by 6:30 PM. NOTE: Finals are considered continuation of events starting with trials.

3. Any swimmer, who qualifies for Finals and fails to notify the clerk of course of his/her intention to withdraw from Finals within 30 minutes of the posting of the results, and does not compete, nor is excused by the meet referee, will be barred from all subsequent competition in the meet, including relays and time trials.

4. On Sunday, any swimmer who qualifies for Finals and fails to notify the clerk of course of his/her intention to withdraw from Finals within 30 minutes of the posting of the results, and does not compete, nor is excused by the meet referee, will be barred from all subsequent competition in the meet, including relays and time trials and will be subject to $100.00 fine.

VERIFICATION & RULES: There will be a verification table on deck. At this meet teams must submit to the verification table a copy of their meet entry with verification of all times that are not entered into the SWIMS database. Any swimmer unable to verify entry time will be barred from the rest of the meet. If several swimmers from one team are unable to verify entry times the swimmers and the coach may be banned from the remainder of the meet.

The 2012 USA Swimming rules will govern except as otherwise stated herein and the decision of the referee will be final.

Only athletes, coaches, officials, and official meet staff are permitted on the pool deck.

All non-athletes on the pool deck must display their valid USA Swimming registration card at all times. Individuals without their USA Swimming registration card will be removed from the pool deck, and will be subject to a fine by New England Swimming.

WARM UP: USA Swimming warm-up policies will be in effect for the meet. Diving will be prohibited during warm-ups in the warm-up/down pool at all times during the meet. One way sprint lanes will be announced during warm-ups for starting practice only. Coaches must instruct their swimmers to obey these rules. Failure to comply with a designated safety marshal’s orders could result in disciplinary action. All swimmers participating in the meet without a USA Swimming registered coach shall report to the referee before warm-ups prior to each session.

SAFETY:

Diving will be prohibited during warm-ups except in specifically announced one-way sprint lanes.

There will be no diving in the warm-up and warm-down areas at any time.

Athletes must, at all times, enter the pool only from the starting block end. This applies to the warm-up area also.

No shaving is permitted at the competition site.

No glass containers are permitted within the facility.

Swimmers must be under the supervision of a coach. If a swimmer arrives at the meet without a coach, the swimmer should notify the referee before he/she warms up. The referee will assign the swimmer to a registered coach for warm-ups.

Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms

AWARDS: Medals will be awarded “on demand” for the first 8 places, in individual events, and medals for the first three places in relays. Awards will only be available for pick-up for 24 hours after the event is swum. . Awards for all events will be available at the designated awards table upon request of the swimmer.

The top eight high point winners for women, men and teams will be awarded a plaque. The high point ceremony will take place on Sunday evening at the conclusion of the session. Coaches are responsible for making sure their swimmer is present to receive their award.

Scoring:

                                                1-10                                       11-20

Individual    24-21-20-19-18-17-16-15-14-13       11-9-8-7-6-5-4-3-2-1

Relays          48-42-40-38-36-34-32-30-28-26       22-18-16-14-12-10-8-6-4-2      

Please note that the top 20 places will be scored for team awards and high point awards. Only 2 relays per team, per event will score.

RESULTS: Event results will be posted on the pool deck and in the spectator area immediately after each event once events are cleared to post.

ADMISSION: $5.00 per session
 

PROGRAMS: $4.00 per pool for prelim sessions and $5.00 per finals session.

HOSPITALITY: Coaches and officials will be served food during Trials and Finals sessions. Cold drinks and snacks will be available throughout the meet. No food is allowed on deck.

VENDOR: A swimming equipment vendor will be selling suits, goggles, and other accessories for the duration of the meet.

TIMERS AND OTHER WORKERS: According to New England Swimming policy, NSSC will make timing assignments for this meet based on the size of your team’s entry. Please be cooperative and punctual. We need the full cooperation of all teams, large and small, to adequately run this meet. All teams will be given timing/work assignments based on the number of entries. Teams treating this meet as a team travel meet need to assure that they have enough parental workers at the meet to fulfill their team obligation. The timing assignments will be posted on the web page with ample time to get workers.

All swimmers in the 400 IM and 500 FR B Flight, 1000, and 1650 Free are reminded that they must provide at least 2 timers and 1 counter for these distance events in the prelims. At night During Finals, timers will be assigned for the whole session.

“NO SHOW” WORKERS: If a team does not provide the timers it has been assigned at a championship meet, the team will be fined $100 per incident and will not be allowed to enter swimmers in another New England meet until the fine(s) is paid. This can be appealed to the Board of New England Swimming and is enforced only if the meet management has properly assigned timers based on the number of swimmers a team has entered in the meet.

OFFICIALS: Officials are requested to help with the pre-meet planning for this meet by stating their availability to help as soon as possible. Please provide the information requested on the Intent to Officiate for this meet, found on the New England Swimming web site (www.neswim.com). Host Team officials are reminded that they also need to submit an application. All applications that are received by the meet entry deadline Tuesday, February 21, 2012 will count towards the work requirements for the official's team.  "Walk-on" officials are always welcome and will be assigned to positions that are not filled.

All Officials meetings will take place 45 minutes prior to the start of each session with the exception of evening distance sessions which will begin 30 minutes prior to the meet start time.

COACHES NOTES: All coaches should check-in with the control table upon arrival at the pool. Coaches' information will be available at the beginning of warm-ups at each session from the office. These will include the heat sheets for that session and any notes that may be needed.

There will be a coaches meeting at 8:40 AM on Friday, and after that, when needed.

Coaches are responsible for the behavior of their swimmers at all times. Any damage to the premises or equipment is the responsibility of those doing the damage.

Swimmers, parents, coaches, and spectators are restricted to the pool, spectator stands and concession area.

There will be absolutely no food on deck. Swimmers caught with food will be asked to leave the meet.

Each team is responsible for cleaning up their area.

No glass bottles are allowed in the pool areas or locker rooms.

No smoking is permitted inside the building.

MIT and New England Swimming will not assume responsibility for lost or stolen articles.

Parents are in charge of supervising younger children in attendance at the meet.

Please do not ask to change entry times or events after the entry deadline. No deck entries will be accepted.

DIRECTIONS:

MIT From the North (I-95 or I-93)

If you are heading south on I-93, follow I-93 into Boston then follow the I-93 instructions below. If you are heading south on I-95, take the I-93 South exit then follow the instructions from I-93. Alternatively, take the I- 90 East exit from I-95 then follow the instructions from I-90.

From the South (I-95 or I-93)

If you are heading north on I-93, follow I-93 (the Southeast Expressway) into Boston then follow the I-93 instructions below. If you are heading north on I-95, take the I-93 North exit then follow the instructions from I- 93. Alternatively, take the I-90 East exit from I-95 then follow the instructions from I-90.

From the West (I-90) (Mass Turnpike)

Follow I-90 east to the Cambridge/Brighton exit (exit 18). Following the signs to Cambridge, cross the River Street Bridge, and continue straight about 1 mile to Central Square. Turn right onto Massachusetts Avenue and follow Massachusetts Avenue for about a half mile. The main entrance to MIT will be on your left. If you cross the river again, you have gone too far.

From Route I-93

From I-93, take exit 26, and follow the signs to Back Bay along Storrow Drive West, approximately 1.5 miles, to the exit for Route 2A. The exit will be on the left, just before the Harvard Bridge (more appropriately called the Massachusetts Avenue Bridge). The Charles River will be on your right. As you cross the bridge, you will be looking at MIT– the Great Dome and academic facilities are on the right, the dormitories and athletic facilities are on the left.

PARKING: Parking in Cambridge and Boston is difficult.. Whenever possible, park your car at the hotel at which you are staying, and use public transportation to get to the MIT campus. If you must drive to the campus, there are both on- and off-street parking available, but most public parking is not very close to the center of the MIT campus (unless you arrive early in the morning or late in the evening).

• There is metered parking on Massachusetts Avenue.
• Parking for Thursday - Friday – Coupon Available at the Aquatic Center. 

• For directions to 80 Landsdowne St garage. See www.northshoreswimclub.com.
  • Cars parked in the University Park Garage located on Sydney and Green St (garage attached to Star Market and the Le Meridian Hotel) will be charged the full rate. 
• Saturday and Sunday:  $5 event parking will be available at MIT West garage on Vassar Street across the street from the Zesiger Sports and Fitness Center.  Vehicles that are not parked in a marked spot will be ticketed and towed. Parking information is not finalized and is subject to change.

LODGING: Host Hotel – Cambridge Hyatt

Guests can make their room reservations by calling our toll-free Reservations number, (800) 233-1234, and referring to the North Shore Swim Club room block. Reservations must be made by February 10, 2012. Any rooms remaining in your block not reserved by this date will be released for general sale. The following is a link to the Host Hotel's website: http://cambridge.hyatt.com/hyatt/hotels/index.jsp